Why Hire a Planner?

Why Hire a Planner?

Hiring a Planner is a Necessity.  Not a Luxury!

When it comes to planning an event such as a wedding, the client spectrum ranges from “OMG!  I need help! I haven’t a clue where to begin” to “I can definitely do this myself…..I think.” For the client or bride that doesn’t know where to begin, hiring an event/wedding planner is a no brainer. But for the client or bride who feels she can do all the planning, organizing and coordinating on her own leading up to the big day and especially on the big day, the question is “Should I hire a Wedding/Event Planner and is it really feasible to do so?” The answer is YES!! Yes, it is feasible and yes it is money well spent.  If you choose your planner wisely, she will be able to save you a lot of time and money.  

  1. Sourcing the right suppliers and vendors. You don’t want to spend days and weeks sourcing suppliers and vendors only to find out when you finally meet them, that they are not the right fit for you or they can’t deliver what you want.  Knowing who to hire and who you can trust to get the job done is one of the most difficult tasks in planning an event/wedding.  A good event/wedding planner will be able to recommend some of the city’s best vendors and suppliers.  They will be able to get you the best prices and ensure that they deliver exactly what you want.  They will save you a lot of valuable time.
  1. Vendor discounts. A good event/wedding planner is well connected to many vendors and suppliers and will work tirelessly to get you the best deals. Vendors aim to please event/wedding planners because we send them a lot of business so if we ask for better pricing, they will often work with us to see what they can do and how they can make you happy.
  1. Reduce your stress. This is a big one. The planning process of any event can be extremely stressful. There is so much to do, so much to organize and so much to keep track of. It’s easy to lose sight of all the details or feel overwhelmed by them. Your event/wedding planner has the time and experience to deal with all the details, no matter how big or small.  Her goal is to ensure that your planning experience is enjoyable and not stressful. 
  1. Ensuring your vision becomes reality. Whether you know exactly what you want, or not, your event/wedding planner will help you define your ideas and ensure the idea goes from conception to completion. A good event/wedding planner is always up-to-date with the latest trends and is continuously inspired by their industry.  
  1. Budget and Costs. Your event/wedding planner will provide you with realistic expectations as to what things should cost and will help you develop and stick to a budget.  She can offer advice as to how much of your budget should be spent in each area and can help you balance the budget when things go array.
  1. The day of your event/wedding should be magical. With all the time, money and effort put into planning your big day, it should be everything you dreamed of and more! You shouldn’t have to worry about any of the details. A good event/wedding planner will have years of experience and will know exactly what to do on your big day to ensure that your day is magical and everything flows smoothly.
  1. Your venue coordinator is great but she doesn’t take care of all the details. Never confuse the role of a venue coordinator with that of an event/wedding planner. A venue coordinator works for the venue. She will take care of all the logistics of the venue. She is your point person if you have any questions or concerns regarding the venue. She may even go so far as to provide you with a list of vendors and suppliers that they work with. But generally, that’s as far as they go. An event/wedding planner works for you. Her services extend far beyond the venue. She can help you manage your budget, keep you on track, reduce your stress, save you time and money, review contracts, mediate disputes between family, source suppliers, research prices and help you every step of the way.
  1. Planners handle it all. Regardless of the package you select (partial, full, deluxe), a day of coordinator is priceless. It’s important to have someone on site the day of your event/wedding to ensure that everything is going according to plan. Whether it’s ensuring the arrival times of the suppliers and vendors, or the set-up of the floor plan, stage, tables and décor, or ensuring the place cards are displayed and the ceremony room is set up and complete, having an event/wedding planner is priceless. Having a planner is not a luxury. It’s a necessity.

You can’t be in two places at once.  So if you’re off having your hair and makeup done and then off to have your photos taken, who is taking care of all the details at the venue?  Who is in charge of ensuring that everything is going according to plan? If you answered “my mother, sister, best friend or maid of honor”, then you’ve just deprived them of enjoying your event/wedding to the fullest. Let them enjoy your day with you. Leave the planning and details to us.    

Hire a Planner!

Raquel Sananes Grad is the Principal Event & Wedding Planner of RSG Events. For a worry-free affair and all your event planning needs, contact Raquel. 416-398-0217 or raquel@rsgevents.ca